![]() How to find and replace special symbols in WordĬertain symbols aren't on every keyboard, but you can still use the find and replace function for these special symbols. Go straight to “Replace,” type a double space in the “Find what” box, then a single space in the “Replace with” box, and hit “Replace All.” This ensures consistency across the whole document. For example, if a document has double spaces, you can quickly use the above steps to adjust this. Find and replace symbols in Wordįind and replace is useful for managing a range of symbols. Use control + H to open up a "Find and Replace" sidebar with all the relevant functions present. Microsoft Word replace and find options are a little different on Mac devices. From here you can use the drop-down menu for more advanced options including “Replace.” Find and replace shortcut keys for Mac This is the “Find” shortcut and will automatically move the cursor to the text box in the Navigation panel. Press control + F to open the Navigation panel. Learning how to find and replace in Word is even simpler with shortcut keys. Find and replace shortcut keys for Windows This menu includes "Advanced Find," "Replace," and several other functions for managing and changing text. There is a dropdown menu next to the magnifying glass symbol. The replace options are also always available from the aforementioned Navigation panel. Just to the right of “Styles” you should see three options in a vertical list: "Find," "Replace," and "Select." Click “Home,” and look to the right of the bar beneath the tabs. How to find text in Wordįirst, make sure that you’re on the “Home” tab on the Microsoft Word screen.ġ. We’ll start with the standard method which involves using the Microsoft Word menu interface. One uses the menus within Office, and the other uses keyboard shortcuts. There are different ways to find and replace text in Word. The find and replace function ensures no instance of the incorrect text is missed, and gives users the opportunity to replace the incorrect text with exactly what’s needed. Searching manually takes a long time, plus it's prone to human error. For example, you may have changed a particular branding statement and need to update it quickly across a massive file. This is useful for making a quick change across a large document. What is find and replace?įind and replace allows Word users to quickly find words, phrases, or symbols within a document, and then replace them with something else. This highlights each instance of the incorrect word and allows you to change each instance of the error to the correct word, simultaneously. Thankfully, Microsoft Word has a “Find and Replace” feature. What are some tips and tricks for using find and replace in Word?ĭiscovering you’ve spelled a client’s name or a software component incorrectly throughout a document can be frustrating, especially when you consider the time it will take to go through the document and manually change each error.It’s simply not possible for us to list every single keyboard shortcut for Microsoft Word, so if you would like a more comprehensive list, we urge you to visit Microsoft’s official support website here. Open the navigation pane for search features: ⌘ + F.Move cursor to location of last revision: ⌘ + F5.Move cursor to top of previous page: ⌘ + Page up.Move cursor to top of next page: ⌘ + Page down.Move cursor to end of document: ⌘ + End or ⌘-Fn-Right arrow.Move cursor to beginning of document: ⌘ + Home or ⌘-Fn-Left arrow.Open the navigation pane for search features: Ctrl + F.Move cursor to location of last revision: Ctrl + F5.Move cursor to top of previous page: Ctrl + Page up.Move cursor to top of next page: Ctrl + Page down.Move cursor to end of document: Ctrl + End.Move cursor to beginning of document: Ctrl + Home.Most of the above are used for formatting, but these other shortcuts can be used for navigating your Word document. If you want to get the most value out of this blog article, we recommend that you print it out and use it as a quick reference guide for when you need to use certain shortcuts, at least until you memorize them. To get the most out of Word, you need to take advantage of keyboard shortcuts. ![]() Most companies use a word processor of some sort in their day-to-day tasks, but there are none more dynamic and well-known than Microsoft Word.
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